Email governance is the process of creating and enforcing policies and procedures for managing email communications. This can include such things as setting up rules for managing email attachments, establishing guidelines for archiving email, and setting limits on the size of email messages. Email governance can help to improve the efficiency of email communications and reduce the risk of data breaches.
Why is information governance important?
Information governance is important because it helps ensure that email and other electronic messages are managed in a way that meets legal, regulatory, and organizational requirements. It can help organizations manage email and other electronic messages more effectively, and can help reduce the risks associated with email and other electronic messages.
How can information governance be improved?
Information governance for email and messaging can be improved by centralizing control over email and messaging infrastructure, establishing clear policies and procedures for managing email and messaging data, and training employees on email and messaging best practices.
1. Centralize control over email and messaging infrastructure
To improve information governance for email and messaging, centralize control over email and messaging infrastructure. This means establishing a single point of control for managing email and messaging servers, storage, and backups. By centralizing control, you can more easily enforce policies and procedures, and ensure that email and messaging data is properly managed.
2. Establish clear policies and procedures for managing email and messaging data
To improve information governance for email and messaging, establish clear policies and procedures for managing email and messaging data. This includes defining who has access to email and messaging data, how that data can be used, and how it must be protected. Clear policies and procedures help ensure that email and messaging data is used appropriately and safeguarded from unauthorized access and misuse.
3. Train employees on email and messaging best practices
To improve information governance for email and messaging, train employees on email and messaging best practices. This includes teaching employees how to properly manage email and messaging data, how to comply with policies and procedures, and how to use email and messaging tools in a way that promotes security and efficiency. By training employees on best practices, you can help ensure that email and messaging data is used appropriately and safely.
What is an example of information governance?
Information governance is the process of ensuring that email and other electronic messaging systems are used in a way that complies with legal and regulatory requirements, and that meets the organization's business needs. It involves establishing policies and procedures for managing email and other electronic messages, and ensuring that these policies are followed.
There are many aspects to information governance, but some key elements include:
Classification: Determining how email and other electronic messages will be classified, and what level of protection they will require (e.g. confidential, sensitive, etc.).
Retention: Establishing how long email and other electronic messages will be retained, and ensuring that they are deleted when they reach the end of their retention period.
Security: Putting in place security controls to protect email and other electronic messages from unauthorized access, and to ensure that only authorized individuals can view or modify them.
Monitoring: Monitoring email and other electronic messaging systems to ensure that they are being used in accordance with the organization's policies and procedures.
What is information governance in simple words? Information governance is the process of managing information throughout its lifecycle, from its creation to its destruction. It includes policies and procedures for handling information, as well as technology for storing and managing it. The goal of information governance is to ensure that information is used properly and securely, and that it meets the needs of the organization.